Administrative Assistant I

Service Line: State & Corporate Services

Status: Non-Exempt

OVERALL SHORT DESCRIPTION
Under direct supervision, this position is responsible for assisting the supervisor in overall coordination within the department with substantial latitude for independent action in accomplishing tasks in a timely manner.

ESSENTIAL FUNCTIONS

1. Act in a liaison capacity between managers/directors/
   management and various departments within the organization, as well as outside agencies and organizations.
2. Act as administrative support and coordinate activities for the respective division.
3. Coordinate meeting arrangements, appointments, agendas, and telephone calls for directors, managers, and department staff.
4. Assemble and prepare information for administrative decisions relieving superiors of quasi-administrative details and paperwork.
5. Take and transcribe minutes at various meetings; receive and transcribe confidential dictation; and prepare and supervise preparation of correspondence as required.
6. Maintain regular communication with outside agencies and organizations to obtain or relay information and research problems.
7. Organize, assemble, and assist with preparing responses to RFPs, as well as other deliverables.
8. Assist with front desk coverage, as required.

ACCOUNTABILITY
Accountable for the timeliness, completeness, accuracy, and quality of all assigned functions and tasks.

PHYSICAL AND MENTAL DEMANDS/COMPETENCIES

1. Ability to prioritize daily tasks and work independently in the absence of specific instructions.
2. Ability to type 40 wpm with minimal errors.
3. Ability to record and transcribe minutes at various meetings.
4. Ability to effectively communicate (orally and in writing) with employees, physicians, and other health care professionals.
5. Ability to remain calm under the stress of meeting deadlines.
6. Ability to adhere to established company confidentiality policies.

QUALIFICATIONS

1. Minimum of three (3) years secretarial experience.
2. Minimum of three (3) years word processing experience.
3. Experience in office management, preferably in the health care field.
4. Working or thorough knowledge of intermediate word processing applications.
5. Typing speed of 40 wpm.
6. Excellent spelling, grammar, composition, proofreading, interpersonal, and communication skills.

DISCLAIMER
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the position. While this is intended to be an accurate reflection of the current position, management reserves the right to revise the position or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).

APPLY FOR THIS POSITION.

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